Board Meetings

Plans and records board and committee meetings (mfi.board.meeting) - agendas, attendance, quorum, minutes and resolutions arising. It is the documentary backbone of board activity, capturing what was discussed and decided. The company secretary uses it to issue notices, confirm quorum and archive minutes.

Workflow

Open Board Meetings under Governance.
Schedule a meeting with its date, type and agenda items.
Record attendance and confirm quorum is met.
Capture minutes and link any resolutions passed.
Circulate and archive the approved minutes.

Fields reference

Every field on this screen, drawn from the live data model.

Field	Type	Required	Description
Reference `name`	Text	Yes	Reference
Meeting Date `meeting_date`	Date & time	Yes	Meeting Date
Meeting Type `meeting_type`	Choice: Regular Board, Special, AGM, SGM, Committee	Yes	Meeting Type
Company `company_id`	Link → res.company	Yes	Company
Has Message `has_message`	Yes/No	—	Has Message
Venue `venue`	Text	—	Venue
Chair `chair_id`	Link → mfi.board.director	—	Chair
Secretary `secretary_id`	Link → mfi.board.director	—	Secretary
Minutes `minutes_html`	Rich text	—	Minutes
Status `state`	Choice: Scheduled, In Progress, Closed	—	Status
Attendance `attendance_ids`	List	—	Attendance
Resolutions `resolution_ids`	List	—	Resolutions
Board Pack PDF `board_pack_attachment_id`	Link → ir.attachment	—	Board Pack PDF
Quorum % `quorum_pct`	Decimal	—	Quorum %
Quorum Met `quorum_met`	Yes/No	—	Quorum Met
Calendar Event `calendar_event_id`	Link → calendar.event	—	Calendar Event

Actions & buttons

Buttons available on this screen and what they do:

Start Meeting
Close Meeting
Reopen
Generate Board Pack

Status lifecycle

Records on this screen move through these statuses:

Scheduled → In Progress → Closed

Notes & rules

Holds agendas, attendance, quorum and minutes.
Attendance feeds quorum validation against tenure data.
Resolutions passed are linked from the meeting record.
Minutes form part of the permanent governance archive.

Technical model: mfi.board.meeting · Record: MFI Board Meeting