Data Retention Policies

Defines how long each class of record is kept and when it is purged (mfi.data.retention.policy) - the institution's data-protection and records-management rulebook. Each policy maps a record type to its retention period and disposal method. It evidences compliance with data-protection law and supports lawful purging.

Workflow

Open Data Retention Policies under Governance.
Create a policy for a record class (e.g. KYC, transactions, logs).
Set the retention period and legal basis.
Define the disposal or anonymisation method.
Activate the policy so eligible records are flagged for purge.

Fields reference

Every field on this screen, drawn from the live data model.

Field	Type	Required	Description
Code `code`	Text	Yes	e.g. KDPA_DEFAULT, AML_BANK
Years Inactive `years_inactive`	Number	—	Years of inactivity after which to anonymise. 7 default per CBK record-retention guidance.
Name `name`	Text	Yes	Name
Clock Start `clock_start`	Choice: Last successful login, When last account was closed, Member create date	Yes	Clock Start
Sequence `sequence`	Number	—	Sequence
Active `active`	Yes/No	—	Active
Description `description`	Long text	—	Description
Months Inactive `months_inactive`	Number	—	Months Inactive
Days Inactive `days_inactive`	Number	—	Days Inactive
Notes `notes`	Long text	—	Notes
Company `company_id`	Link → res.company	—	Company

Notes & rules

Maps record classes to retention periods.
Anchored to the applicable data-protection legal basis.
Drives lawful purging or anonymisation.
Evidences records-management compliance for regulators.

Technical model: mfi.data.retention.policy · Record: MFI Data Retention Policy