Policy Register

The central library of institutional policies (mfi.governance.policy) - credit, AML, HR, IT and operational policies - with versions, owners, approval status and review dates. It ensures every policy is current, board-approved and accessible. Staff and examiners use it as the definitive source of the rules the institution operates under.

Workflow

Open Policy Register under Governance.
Create a policy with its owner, category and document.
Route it through review and board approval.
Set the next review-due date.
Publish the approved version and supersede the old one.

Fields reference

Every field on this screen, drawn from the live data model.

Field	Type	Required	Description
Owner Role `owner_role`	Text	—	e.g. Chief Risk Officer, Head of Compliance
Policy Name `name`	Text	Yes	Policy Name
Category `policy_category`	Choice: Credit, Risk, AML / KYC, Operations, HR, Governance, IT Security, Finance	Yes	Category
Company `company_id`	Link → res.company	Yes	Company
Has Message `has_message`	Yes/No	—	Has Message
Code `code`	Text	—	Code
Version `version`	Text	—	Version
Policy PDF `document_attachment_id`	Link → ir.attachment	—	Policy PDF
Summary `summary`	Rich text	—	Summary
Effective Date `effective_date`	Date	—	Effective Date
Last Review Date `review_date`	Date	—	Last Review Date
Review Cycle (months) `review_cycle_months`	Number	—	Review Cycle (months)
Next Review Date `next_review_date`	Date	—	Next Review Date
Status `state`	Choice: Draft, Under Review, Approved, Active, Superseded, Revoked	—	Status
Approved at Meeting `approved_by_meeting_id`	Link → mfi.board.meeting	—	Approved at Meeting
Approval Resolution `approval_resolution_id`	Link → mfi.board.resolution	—	Approval Resolution
Owner (User) `owner_user_id`	Link → res.users	—	Owner (User)
Supersedes `supersedes_id`	Link → mfi.governance.policy	—	Supersedes
Supporting Documents `attachment_ids`	List	—	Supporting Documents
Active `active`	Yes/No	—	Active

Actions & buttons

Buttons available on this screen and what they do:

Submit for Review
Approve
Activate
Revoke

Status lifecycle

Records on this screen move through these statuses:

Draft → Under Review → Approved → Active → Superseded → Revoked

Notes & rules

Single library of all institutional policies.
Version control preserves the approval history.
Review dates prevent policies going stale.
The authoritative reference for staff and examiners.

Technical model: mfi.governance.policy · Record: Governance Policy