Disbursement Register

Disbursement Register analyses funds released over a period by product, branch, officer and channel, providing the volume view of new lending. It is used to track growth targets, channel mix (bank/cash/M-Pesa) and to reconcile disbursed amounts to the cash and bank ledgers.

Workflow

Filter to the reporting period and group by product or channel.
Review total disbursed and number of disbursements.
Check the channel mix between bank, cash and mobile money.
Reconcile totals against treasury and bank movements.
Export for growth and funding reports.

Fields reference

Every field on this screen, drawn from the live data model.

Field	Type	Required	Description
Loan `loan_id`	Link → mfi.loan	Yes	Loan
Disbursement Amount `amount`	Money	Yes	Disbursement Amount
Disbursement Date `disbursement_date`	Date	Yes	Disbursement Date
Channel `channel`	Choice: Cash, Bank Transfer, Cheque, Mobile Money, Credit to Savings	Yes	Channel
Status `state`	Choice: Draft, Pending Confirmation, Disbursed, Cancelled	Yes	Status
Has Message `has_message`	Yes/No	—	Has Message
Voucher Number `name`	Text	—	Voucher Number
Member `member_id`	Link → mfi.member	—	Member
Branch `branch_id`	Link → mfi.branch	—	Branch
Currency `currency_id`	Link → res.currency	—	Currency
Net Amount `net_amount`	Money	—	Net Amount
Fee Deductions `fee_deductions`	Money	—	Fee Deductions
Reference `reference`	Text	—	Reference
Bank Account `bank_account`	Text	—	Bank Account
Mobile Number `mobile_number`	Text	—	Mobile Number
Created By `disbursed_by`	Link → res.users	—	Created By
Confirmed By `confirmed_by`	Link → res.users	—	Confirmed By
Confirmed On `confirmed_date`	Date & time	—	Confirmed On
Notes `notes`	Long text	—	Notes
Company `company_id`	Link → res.company	—	Company
Tranche # `tranche_number`	Number	—	Tranche #
Conditions for Release `conditions_for_release`	Long text	—	Conditions for Release
Parent Tranche `parent_disbursement_id`	Link → mfi.loan.disbursement	—	Parent Tranche
Target Savings Account `target_savings_account_id`	Link → mfi.savings.account	—	Target Savings Account
Savings Txn `savings_txn_id`	Link → mfi.savings.transaction	—	Savings Txn
M-Pesa Conversation ID `mpesa_conversation_id`	Text	—	M-Pesa Conversation ID
M-Pesa Originator ID `mpesa_originator_id`	Text	—	M-Pesa Originator ID
M-Pesa Transaction ID `mpesa_transaction_id`	Text	—	M-Pesa Transaction ID
M-Pesa State `mpesa_state`	Choice: Not Sent, Requested, Queued, Completed, Failed, Timeout	—	M-Pesa State
Journal Entry `move_id`	Link → account.move	—	Journal Entry

Actions & buttons

Buttons available on this screen and what they do:

Submit for Confirmation
Confirm Disbursement
Send via M-Pesa B2C
Cancel

Status lifecycle

Records on this screen move through these statuses:

Draft → Pending Confirmation → Disbursed → Cancelled

Notes & rules

Model: mfi.loan.disbursement; pivot/graph.
Dimensions: product, branch, officer, channel, date.
Reconciles to cash/bank disbursement journals.
PDF version under Print Reports.

Technical model: mfi.loan.disbursement · Record: Loan Disbursement