All Documents

The repository of all KYC documents attached to members such as national IDs, passports, photos, proof of address, signatures and consent forms. It is the evidence base for the consent gate and identity verification, and the place officers confirm a member's documentation is complete and current.

Workflow

Go to KYC and Documents then All Documents
Click New to upload a document and link it to the member
Select the document type and capture issue and expiry dates
Submit the document for verification
Filter by type, status or expiry to audit documentation completeness

Fields reference

Every field on this screen, drawn from the live data model.

Field	Type	Required	Description
Member `member_id`	Link → mfi.member	Yes	Member
Document Type `document_type_id`	Link → mfi.member.document.type	Yes	Document Type
Document Category `document_type`	Choice: National ID, Passport, Driving License, Birth Certificate, Marriage Certificate, Death Certificate, Utility Bill, Bank Statement	Yes	Document Category
Document Name `name`	Text	Yes	Document Name
Has Message `has_message`	Yes/No	—	Has Message
Description `description`	Long text	—	Description
Document Number `document_number`	Text	—	Document Number
Issue Date `issue_date`	Date	—	Issue Date
Expiry Date `expiry_date`	Date	—	Expiry Date
Issuing Authority `issuing_authority`	Text	—	Issuing Authority
Place of Issue `issue_place`	Text	—	Place of Issue
File Name `file_name`	Text	—	File Name
File Size `file_size`	Number	—	File Size
File Type `file_type`	Text	—	File Type
Back Side Name `file_back_name`	Text	—	Back Side Name
Is Mandatory `is_mandatory`	Yes/No	—	Is Mandatory
Status `state`	Choice: Draft, Submitted, Under Review, Verified, Rejected, Expired	—	Status
Verified By `verified_by_id`	Link → res.users	—	Verified By
Verification Date `verified_date`	Date	—	Verification Date
Rejection Reason `rejection_reason`	Long text	—	Rejection Reason
Rejected By `rejected_by_id`	Link → res.users	—	Rejected By
Rejection Date `rejection_date`	Date	—	Rejection Date
Is Expired `is_expired`	Yes/No	—	Is Expired
Days to Expiry `days_to_expiry`	Number	—	Days to Expiry
Expiry Warning Sent `expiry_warning_sent`	Yes/No	—	Expiry Warning Sent
Notes `notes`	Long text	—	Notes
Company `company_id`	Link → res.company	—	Company
Documents App Record `documents_app_id`	Link → documents.document	—	Documents App Record

Actions & buttons

Buttons available on this screen and what they do:

Submit
Verify
Reject

Status lifecycle

Records on this screen move through these statuses:

Draft → Submitted → Under Review → Verified → Rejected → Expired

Notes & rules

Model mfi.member.document
Document types defined under Configuration
Status: pending to verified to rejected/expired
Completeness gates member approval and transactions

Technical model: mfi.member.document · Record: Member Document