Finance overview
The Fees & Finance app is the financial heart of EduPrime. It turns the things you charge for – tuition, boarding, transport, meals, exams – into invoices, collects payment through every rail your families use, and gives each family a single running statement they can trust.
This page explains how the pieces connect so the rest of the section makes sense. Read it once before you start configuring; every later page assumes you understand this flow.
The chain from charge to receipt
Money in EduPrime moves along a single, predictable chain. Each link is a record you can inspect and correct.
- Fee item – one thing you charge for (e.g. Grade 5 Tuition, Boarding – Term 2). Defined once, reused everywhere.
- Fee structure – a bundle of fee items for one class and one term. This is the price list a child in that class will be billed.
- Invoice – raised automatically the moment a student is attached to a class with a structure. One invoice per child per term.
- Payment – mobile money, bank, card or cash. EduPrime reconciles each payment to the right invoice.
- Statement – the family-facing running ledger of everything billed and everything paid, with the balance carried forward.
Bridges pull other apps into the bill
Transport routes, hostel beds, meal plans and library fines live in their own apps. Rather than re-keying those charges, EduPrime uses bridges that post the relevant amount straight onto the student invoice.
| App | What the bridge posts |
|---|---|
| Transport | Route fee for the term, based on the student’s assigned stop |
| Hostel | Bed and boarding charges for the assigned room |
| Meals | Selected meal plan for the term |
| Library | Outstanding fines and lost-book charges |
Because bridges feed the same invoice, a family never receives separate bills for transport or meals – everything appears on one statement.
Payment rails & reconciliation
EduPrime accepts money the way African families actually pay: mobile money (M-Pesa, Airtel, Flutterwave, Pesapal), bank and card, and cash at the bursary. Non-smartphone families can pay over USSD and receive an SMS receipt. Every successful payment is matched to an invoice automatically; the bursar only intervenes on exceptions such as a wrong reference or a duplicate.
Where to start
Configure in the order this section is written: build your fee items first, group them into structures, then let invoicing run. Set up payment rails before term begins so collection works on day one. Scholarships, payment plans, the shop and reporting build on top of that foundation.