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The Student Information System

The Student Information System (SIS) is the beating heart of EduPrime. Every other app – Academics, Fees, Library, Transport, Hostel, Meals and the Bria AI engine – reads from the single student record the SIS owns. Master it first, and every other module behaves predictably.

Where to find it — App drawer → EduPrime → Health Records → Student Health.

Open the SIS from the App drawer (EduPrime → Students). The landing view is a searchable, filterable list of every learner in your institution, current and historical. Each row is exactly one human being – the one record per student principle is non-negotiable and is what keeps fee balances, grades and attendance from drifting apart.

The EduPrime student list showing admission number, name, class and status columns
The Students list – the single source of truth for every learner.

The single-record principle

A student is created once – usually by converting an accepted applicant from Admissions, occasionally by manual enrolment or bulk import – and then lives forever. Promotion, transfer, graduation and re-admission all mutate that same record rather than spawning duplicates. When the Fees app shows a balance, it is reading student.fee_balance from this record. When Transport assigns a route, it writes back to the same record. There is never a second copy.

Important — Never create a second record for a returning or re-admitted student. Re-admit the archived record instead (see Transfers, withdrawals & graduation). Duplicates split fee history and break parent-portal logins.

Three ways to view your students

EduPrime gives you three lenses on the same data:

  • List view – dense, sortable columns (admission number, name, class/stream, boarding/day, status, fee balance). Best for bulk operations, exports and reconciliation.
  • Kanban view – photo cards grouped by class or status. Best for a visual roll-call or spotting students with no photo or missing data.
  • Profile (form) view – the full 360° record for one student, organised into tabs. Open it by clicking any row or card.

Core fields on every record

FieldPurpose
Admission numberUnique, permanent institutional ID. Generated on enrolment.
NamesFirst, middle, surname – plus an optional preferred name.
Gender / Date of birthDemographics; DOB drives age-based ECD and class checks.
Class / StreamCurrent placement; updated by promotion and transfer.
Boarding vs DayDrives Hostel and Meals eligibility.
StatusActive, Frozen or Archived (see dedicated page).
TagsFree-form labels (e.g. Scholarship, Sibling, Bus-Route-3).
Tip — Pin the SIS app to the top of your App drawer. Registrars open it dozens of times a day, and a one-click launch saves real minutes.
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