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Building the timetable

The timetable engine places subject periods against the three scarce resources every school juggles – teachers, rooms and time – while watching for clashes. Once built, it publishes a per-class and a per-teacher view that parents and students can see in the portal.

Where to find it — App drawer → Academic → Timetable → Rooms.
Weekly grid timetable with colour-coded subject periods
The weekly grid shows periods coloured by subject, with conflicts flagged in red.

Defining the time structure

Open Academic → Timetable → Configuration and define the bell schedule once for the whole school.

  1. Set the teaching days (for example Monday–Friday).
  2. Add the periods in order, each with a start and end time. Mark breaks and lunch as non-teaching periods so the engine never places a lesson there.
  3. List your rooms with a capacity and, where relevant, a type (lab, computer room, sports hall) so specialist subjects only land in suitable rooms.

Placing periods and teacher load

Create a timetable for a class, then add lessons. You can place them manually by dragging a subject onto a slot, or let the engine auto-place using each subject's periods-per-week target.

  • Manual placement – click an empty slot, choose the subject and teacher; the room defaults to the class's home room and can be overridden.
  • Auto-placement – click Generate and the engine fills the grid to hit every subject's weekly target while balancing each teacher's load across the week.

Each teacher carries a maximum weekly load. The engine will not exceed it, and the Teacher load report shows who is under- or over-allocated so you can rebalance before publishing.

Clash detection

EduPrime continuously checks for three kinds of conflict and flags any offending slot in red:

Clash typeMeaningFix
Teacher double-bookedSame teacher, two classes, same periodReassign one lesson to another teacher or slot
Room double-bookedTwo classes in one room at onceMove one lesson to a free room
Class double-bookedTwo subjects for one class in one slotRemove the duplicate placement
Important — The timetable cannot be published while any red clash remains. Resolve every flagged slot first; the Publish button stays disabled until the grid is clean.

Publishing to the portal

When the grid is clash-free, click Publish. EduPrime generates two read-only views from the same data:

  • A per-class view that students and parents see in their portal.
  • A per-teacher view each teacher sees on their dashboard.
Tip — Publish a draft early in the term and re-publish after any change – the portal always shows the latest published version, and learners are notified when their timetable updates.
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