Credit transcripts & graduation
As students pass courses, EduPrime accumulates their credits, recalculates GPA, and assembles an official transcript – the document that drives graduation and award decisions.
Credit accumulation & GPA
When a course result is finalised, the student earns the course’s credit value if the result is a pass. EduPrime tracks two running totals on the student’s programme record:
- Credits earned – the sum of credits from passed courses, compared against the programme’s required total.
- GPA – the credit-weighted average of grade points across graded courses.
GPA is computed as the sum of (grade point × credits) divided by the sum of credits attempted. The grade-point per course comes from the grading scheme set on the course, so a 4.0, 5.0 or percentage scheme are all supported – you choose per institution.
| Term | Meaning |
|---|---|
| GPA | Grade-point average for a single semester |
| CGPA | Cumulative grade-point average across all completed semesters |
| Credits earned | Total credits from passed courses |
| Standing | Good standing, probation, or at-risk – derived from CGPA thresholds |
Transcripts
Open a student’s programme record and choose Print → Transcript to generate the official document. The transcript lists, per semester: each course taken, its credits, the grade and grade points, the semester GPA, and the running CGPA. A summary block shows total credits earned versus required and current standing.
Transcripts come in two forms:
- Provisional / unofficial – watermarked, available to the student through the portal for their own reference.
- Official – sealed, signed by the registrar, and produced only by users with the registrar role. Each official transcript is logged in the audit trail.
Graduation & awards
When a cohort approaches completion, run the graduation audit from the cohort record. The audit checks each student against the programme’s requirements and produces three lists:
- Cleared – all required credits earned, electives satisfied, no outstanding holds.
- Pending – short on credits, missing an elective minimum, or carrying a fail to be re-sat.
- Held – cleared academically but blocked by a finance hold (outstanding fees) or library hold.
Once the board approves, mark the cohort graduated. EduPrime stamps each cleared student with their award, classification (e.g. First Class) and graduation date, moves them to alumni status, and makes the final official transcript available.