Health records, allergies & chronic conditions

Behind every clinic visit sits the student's standing health record – the allergies, chronic conditions, immunisations and emergency contacts that keep a child safe. This page explains what it holds and what surfaces to non-clinical staff.

The health summary

Each student has one confidential health record, maintained by the nurse and reviewed at enrolment and each year. It records:

• Allergies – substance, severity, reaction and the emergency response (e.g. adrenaline auto-injector location).
• Chronic conditions – asthma, epilepsy, diabetes and similar, with care plans.
• Regular medication – what the student takes, dose and who administers it.
• Immunisations – vaccine, date and the next due date.
• Emergency contacts – ranked, with phone numbers and relationship.

What surfaces to teachers & boarding

Full clinical notes stay with the nurse. But certain life-critical facts must reach the people supervising the child. EduPrime publishes a safe-to-share flag set – allergies, anaphylaxis risk and chronic-condition alerts – to class teachers, trip leaders and house parents, without exposing the underlying notes.

Emergencies & trips

For a school trip, the trip leader prints a medical manifest: each pupil's allergies, conditions, medication-to-carry and emergency contacts on one sheet. Generate it from Clinic → Reports → Trip Manifest, scoped to the trip's student group. For boarding, the night nurse prints the medication round showing who needs what and when.

Keeping it current

Ask parents to confirm the health record at each enrolment cycle through the portal. Changes they submit land in a review queue for the nurse to approve, so the record stays accurate without giving families direct write access to clinical fields.

Related pages

• Discipline – logging incidents
• School clinic – recording visits
• Safeguarding & escalation
• Welfare & confidentiality
• Counselling case management