Assigning students to transport
Assigning a student to transport puts them on a route, at a stop, and onto the billing run in one action. This page covers new assignments, the automatic fee, and handling changes mid-term.
Where to find it — App drawer → Transport → Analytics → All Trips.
Making an assignment
Open Transport → Riders → Assign, or do it straight from the student profile under the Transport tab.
- Pick the student.
- Choose the route – the system shows seats remaining.
- Choose the boarding stop on that route. This sets the fee band.
- Optionally set a different afternoon stop if the child is dropped elsewhere.
- Set the start date and save.
The student now appears on the route manifest, the driver app, and the morning roll on the bus.
Fee auto-billing
The boarding stop's fee band determines the transport charge. On assignment, EduPrime adds a transport line to the student's term invoice automatically.
- The charge appears on the student invoice alongside tuition and other services.
- It is prorated if the start date falls mid-term, so a late joiner pays only for the weeks they ride.
- The bursar collects it through the normal fees channels – there is no separate transport till.
| Scenario | Billing effect |
|---|---|
| Assigned at term start | Full term fee for the stop's band |
| Assigned mid-term | Prorated from the start date |
| Stop changed to a cheaper band | Credit + new charge from change date |
| Unassigned mid-term | Remaining weeks credited |
Changes mid-term
Families move, switch stops, or stop using the bus. Handle each cleanly so billing stays accurate.
- Change stop – open the assignment, pick the new stop, set the change date. Fees re-rate from that date.
- Change route – pick the new route and a stop on it; the old seat is freed and the new one taken.
- End transport – set an end date; the seat frees and remaining weeks are credited.
Tip – Always use the start/end dates rather than deleting an assignment. Dates give the billing engine the information it needs to prorate correctly and keep a history of who rode which bus when.
Important – An assignment will be refused if the route is at capacity. Free a seat (or assign a larger vehicle) before adding the rider – do not disable the capacity check, which exists to keep buses safe and legal.
Related pages
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