Sendcloud integration
Sendcloud is a shipping service aggregator that facilitates the integration of European shipping carriers with BridgeERP. Once integrated, users can select shipping carriers on inventory operations in their BridgeERP database.
Setup in Sendcloud
Create an account and activate carriers
To get started, create or log in to a Sendcloud account.
On the Sendcloud platform, follow the Sendcloud integration documentation to configure the account and generate the connector credentials.
Note
For new account creation, Sendcloud will ask for a VAT number or EORI number. After completing the account setup, activate (or deactivate) the shipping carriers that will be used in the BridgeERP database.
Important
BridgeERP integration of Sendcloud works on free Sendcloud plans only if a bank account is linked, since Sendcloud won’t ship for free. To use shipping rules, or individual custom carrier contacts, a paid plan of Sendcloud is required.
Warehouse configuration
Once logged into the Sendcloud account, navigate to , and fill in the field for Warehouse address.
To allow Sendcloud to process returns as well, a Return Address is required. Under the Miscellaneous section, there is a field called Address Name (optional). The BridgeERP warehouse name should be entered here, and the characters should be exactly the same.
Example
Notice how the inputs for the Warehouse field, for both the BridgeERP configuration and the Sendcloud configuration, are the exact same.
Generate Sendcloud credentials
In the Sendcloud account, navigate to in the menu on the right. Next, search for BridgeERP Native. Then, click on Connect.
After clicking on Connect, the page redirects to the Sendcloud API settings page, where the Public and Secret Keys are produced. The next step is to name the Integration. The naming convention is as follows: BridgeERP CompanyName, with the user’s company name replacing CompanyName (e.g. BridgeERP StealthyWood).
Then, check the box next to Service Points and select the shipping services for this integration. After saving, the Public and Secret Keys are generated.
Setup in BridgeERP
To ensure seamless Sendcloud integration with BridgeERP, install and link the Sendcloud shipping connector to the Sendcloud account. Then, configure BridgeERP fields, so Sendcloud can accurately pull shipping data to generate labels.
See also
Install Sendcloud shipping module
After the Sendcloud account is set up and configured, it’s time to configure the BridgeERP database. To get started, go to BridgeERP’s Apps module, search for the Sendcloud Shipping integration, and install it.
Sendcloud shipping connector configuration
Once installed, activate the Sendcloud Shipping module in . The Sendcloud Connector setting is found under the Shipping Connectors section.
After activating the Sendcloud Connector, click on the Sendcloud Shipping Methods link below the listed connector. Once on the Shipping Methods page, click New.
Tip
Shipping Methods can also be accessed by going to .
Fill out the following fields in the New Shipping Method form:
Shipping Method: type Sendcloud DPD.
Provider: select Sendcloud from the drop-down menu.
Delivery Product: set the product that was configured for this shipping method or create a new product.
In the SendCloud Configuration tab, enter the Sendcloud Public Key.
In the SendCloud Configuration tab, enter the Sendcloud Secret Key.
Pickup points
Sendcloud’s service point delivery lets customers choose a pickup location (such as a nearby shop or locker) instead of entering a private delivery address.
To enable the feature, go to the shipping method form, and in the SendCloud Configuration tab, under the Options section, enable Use Sendcloud Locations feature.
Important
Pickup point selection is only available through the Website app (the online checkout view). It is not currently possible to select a pickup point manually through the Sales app (the internal database view).
For example, if the customer selects a shipping method like Sendcloud Mondial Relay, they must choose a pickup point during the checkout process on the website. If no pickup point is selected, the delivery order cannot be validated in BridgeERP.
Load shipping products
After configuring and saving the form, follow these steps to load the shipping products:
In the SendCloud Configuration tab of the New Shipping Method form, click on the Load your SendCloud shipping products link.
Select the shipping products the company would like to use for deliveries and returns.
Click Select.
Example
Sample Sendcloud shipping products configured in BridgeERP:
Countries: Austria Belgium Bosnia Herzegovina Bulgaria Croatia Czech Republic Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland Italy Latvia Liechtenstein Lithuania Luxembourg Monaco Netherlands Norway Poland Portugal Romania Serbia Slovakia Slovenia Spain Sweden Switzerland
Tip
Sendcloud does not provide test keys when a company tests the sending of a package in BridgeERP. This means if a package is created, the configured Sendcloud account will be charged, unless the associated package is cancelled within 24 hours of creation.
BridgeERP has a built-in layer of protection against unwanted charges when using test environments. Within a test environment, if a shipping method is used to create labels, then those labels are immediately cancelled after the creation — this occurs automatically. The test and production environment settings can be toggled back and forth from their respective smart buttons.
Shipping information
To use Sendcloud to generate shipping labels, the following information must be filled out accurately and completely in BridgeERP:
Customer information: when creating a quotation, ensure the selected Customer has a valid phone number, email address, and shipping address.
To verify, select the Customer field to open their contact page. Here, add their shipping address in the Contact field, along with their Mobile number and Email address.
Product weight: ensure all products in an order have a specified Weight in the Inventory tab of their product form. Refer to the Product weight section of this article for detailed instructions.
Warehouse address: ensure the warehouse name and address in BridgeERP match the previously defined warehouse in the Sendcloud setup. For details on warehouse configuration in BridgeERP, refer to the warehouse configuration section of the third-party shipping documentation.
Generate labels with Sendcloud
When creating a quotation in BridgeERP, add shipping and a Sendcloud shipping product. Then, Validate the delivery. Shipping label documents are automatically generated in the chatter, which include the following:
Shipping label(s) depending on the number of packages.
Return label(s) if the Sendcloud connector is configured for returns.
Customs document(s) should the destination country require them.
Additionally, the tracking number is now available.
Important
When return labels are created, Sendcloud automatically charges the configured Sendcloud account.
Shipping rules
Optionally, create shipping rules to automatically generate shipping labels tailored to different product needs. For example, a shipping rule can be created for customers shipping expensive jewelry items to purchase insurance.
Note
Shipping rules do not affect shipping rate calculations, and are only used to improve the process of generating shipping labels.
To use shipping rules, navigate to , and select the intended Sendcloud shipping method.
Under the Sendcloud Configuration tab, in the OPTIONS section, choose the kind of shipments the shipping rules apply to, via the Use Sendcloud shipping rules field.
From here, choose either: Shipping to customers, Returns from customers, or Both.
Then, in the Sendcloud website, navigate to . Create a new shipping rule by clicking Create New.
In the Actions section, set a Condition to determine when the rule applies. Then, configure what to do when packages meet the condition.
See also
FAQ
Shipment is too heavy
If the shipment is too heavy for the Sendcloud service that is configured, then the weight is split to simulate multiple packages. Products will need to be put in different Packages to Validate the transfer and generate labels.
Rules can also be set up in Sendcloud to use other shipping methods when the weight is too heavy. However, note that these rules will not apply to the shipping price calculation on the calculation on the sales order.
Personal carrier contract
Use custom prices from a direct carrier contract, via CSV upload, by first logging into Sendcloud, navigating to , and then selecting the intended contract.
Under the Contract prices section, click Download CSV and fill out the contract prices in the price column of the CSV file template.
Warning
Ensure the CSV file includes the correct prices to avoid any inaccuracies.
Upload the completed CSV file to Sendcloud, then click Save these prices.
Measuring volumetric weight
Many carriers have several measures for weight. There is the actual weight of the products in the parcel, and there is the volumetric weight (Volumetric weight is the volume that a package occupies when in transit. In other words it is the physical size of a package).
Tip
Check to see if selected carrier(s) already have defined formulas to compute the volumetric weight.
Unable to calculate shipping rate
First, verify that the product being shipped has a weight that is supported by the selected shipping method. If this is set, then verify that the destination country (from the customer address) is supported by the carrier. The country of origin (warehouse address) should also be supported by the carrier.